Bengkel KM

Project Management Tools Assignment

Project Management

What is Project Management?

Project Management is the acquired knowledge and skills applied using a formal set of tools and techniques to initiate, plan, execute, monitor, control and close projects.

Project Management has provided:

- A clear project framework for achieving project specific goals and business goals.

- An emphasis on phased development i.e. regular and measurable progress.

- A systematic approach to resolving high-risk factors associated with an objective.

- A focus on team thus inculcating the concept of teamwork and skill specialization – delegating tasks to team members selected for their skills that correspond to the requirements of the project, leading to specialized input into the development process.

- A built-in mechanism for assessing the feasibility of a proposed project – assessing requirements and matching available resources to those requirements.

- A process for involving all concerned parties into project execution, ensuring that the end product perfectly matches the requirements and thus avoiding last minute glitches.

- A measure for incorporating Quality Assurance within the project life cycle thus producing Quality Outputs.

Project Management Tools

1. TaskJuggler

· Free and Open Source Software project management tool.
· Comprehensive and flexible views and reports so you can find the information you need when you need it
· Built-in templates to get you started (you can also save your own schedules as templates for future use)
· covers the complete spectrum of project management tasks from the first idea to the completion of the project. It assists you during project scoping, resource assignment, cost and revenue planing, risk and communication management.
· Graphical User Interface to conveniently edit your projects, view and generate Gantt charts and reports
· Multiple time zone support
· HTML reports for Web based communication
· Built-in web server for dynamic and interactive reports
· Scales well on multi-core or multi-CPU systems
· Runs on Linux and Unix variants
· Runs on Windows and MacOS

License: TaskJuggler is free and Open Source software licensed under the GNU GPL version 2.

2. Planzone Software
http://www.planzone.com/

· An intuitive and comprehensive design. User interface is easy and pleasant interface every day.
· A very short learning curve. No technical knowledge is required; you just need 1 minute to learn how to manage your Planzone.
· Access your workspace from anywhere. You only need an Internet connection to be aware of the latest project events and monitor project progress.
· No need to be a project manager to be able to use your Planzone efficiently.
· free online project management solution Planzone is a Project Management Saas (Software as a Service). Being a Software-as-a-Service implies that our cost/new user is low and we can therefore afford offering you a free version of our collaborative project management solution.

License: Not define

3. Creative Pro Office
http://www.mycpohq.com/

· completely free
· has the usual tabbed navigation, including tabs for clients, projects, time sheets, finances and team members.
· The dashboard presents a calendar with upcoming events, a list of your projects, outstanding invoices, notes and search functionality.

License: Not define

4. Lighthouse
http://www.smashingmagazine.com/

· tracks timelines and milestones, integrates with your email client and more. Update tickets through your inbox
· very easy-to-use interface
· Project creation is simple; only a project title and description is required. Once a project is created, tickets, messages and milestones can be entered. Ticket creation can be done by email (the email address to send tickets to is displayed on the “Tickets” page). You can show tickets based on a variety of criteria, including date, state (open or closed) and who is responsible for them.
· can attach files up to 50 MB in size.
· Integrate it with other services (such as Google Calendar), or make desktop applications that use Lighthouse.
· The free plan lets you manage one private project with up to two people on the account

License: Not define

5. airTODO
http://airtodo.sourceforge.net/

. can work with local and/or remote repositories
· Support Email task delegation.
· OpenOffice integration.
· Multilanguage.
· Platform independent (supports Windows, Linux, Mac, Solaris, AIX).

License: GNU General Public License (GPL)

Web Conferencing Tools

Web Conferencing Tools
a) Web conferencing
b) Audio conferencing
c) Video conferencing
d) Screen/application/desktop sharing

1. Dimdim - Real-Time Collaboration Made Real Easy
a. Features:
i. Instant Meetings No Software
ii. Instantly Share your Desktop or Documents
iii. Whiteboard & Annotation Tools
iv. Mashup Web Content
v. Video Chat
vi. Record & share events and docs
b. Licensed : Freeware, Open Source,

2. Wiziq- The collaborative web conferencing environment enables you to communicate synchronously using video and audio or through text chat, and to share presentations, documents and images on an interactive whiteboard
a. Features: Education environment
b. Licensed : Free, Hosted

3. Yugma - allows anyone, anywhere to instantly share their desktop and ideas online with others. Tool free service or works with Skype
a. Features:
· Real-time collaboration with white board & annotation tools, mouse & keyboard sharing and instantly changing presenters.
· Schedule meetings and send invitations in advance
· Record your webcast in order to share and playback at any time
· Use the Shared File Space feature to distribute files securely.
· Optional Webinar features are now available to all P Users.
· Live Technical Support.
b. Licenses : Freeware

4. AT&T Connect - Enterprise-class application that transforms voice, web and video conferencing from multiple point tools into one core communication product that can be given to everyone in your company, like email.
a. Features:
i. Remote Access/Control
ii. Voice conferencing
iii. Web Conferencing capabilities include:
ü Application sharing, including remote control
ü Shared whiteboard, Web tours
ü On-the-fly polling, surveys
ü Dial Back and Dial Out capability available through AT&T Global IP Reservationless Service
ü Microsoft® Outlook® and Office Communicator® plugins for easy scheduling, entry to events
ü Interface Integrated controls for both Web and audio interfaces (mute, expel, invite others and more), Public and private chat
b. Licensed : Proprietary

5. Assemb'Live - Makes large group events easy and productive, using VoIP and a 3D environment, directly in a web browser
a. Features :
i. online live events
ii. Events Management
iii. Simple to use - As a first time user, you get started in seconds: install a small plug-in (no browser restart!), enter your name and pick an outfit, no account creation, no firewall configuration.
iv. Integrated Voice over IP and group chat - Talk and chat with all the participants. With 3D sound & chat, it is super easy to have group conversations, you see and hear who is talking or chatting.
v. Moderation for your large scale events
vi. Embed multimedia content - Play slides, sounds and videos in the different rooms to support your online events.
vii. Express your emotions -
b. Lisense : Proprietary

Recommendations:
i. Dimdim - Opensource

ii. Assemb'Live - using VoIP and a 3D environment

Wednesday, October 20, 2010

Video Conferencing

KM Tools

3rd Day - Cafe World

For the 3rd day, we're introduced to a new technique of finding information called Cafe World. At first, our group seems a bit confused on what we have to do. But after some time, we find it very interesting. When we start moving around to another table, we became more clear on what Cafe World is all about. We don't even notice time pass by very quickly and it's already 4.30pm and we adjourned for the day.

Cafe World is a good method to gain information from others and share knowledge with others.

In order to implement World Cafe, we need to identify the host & members of Cafe World Alpha, Cafe World Beta, Cafe World Theta and Cafe World Delta. First the host & members of each Cafe will discuss on the topic given. Then members of each cafe will move to other cafe to share knowledge and gain more information on the same topic. All the information and knowledge gain will be transfer to a piece of paper with creative explanation or skecthes.

It was fun and we got new knowledge from others and share with others. We should try to use it at our office!!!

2nd Day Exploring Tools & Methods For Knowledge Sharing

2nd day started off with a recap on what has been learn in the 1st day. Then, we're given group assignment on different topics. Our group's topic is tools for project management and web conferencing.

In order to get information on Project Management and Web Conferencing Tools, we need to idenfity the features, the design or development tools and the license of the software either freeware or proprietary.

As most of us don't have any knowledge on the topic given, we spent a lot of time trying to find the related information from the Internet. We managed to grab some of the idea but the rest of it was merely new info for us.

Presentation was done in the afternoon by MMT for the project management tools and Kak J for the web conferencing tools. Some notes on the topics are as above.

Presentation from Alpha, Beta, Theta and Delta, the lesson learnt is that we need to find method (steps) of the data or information acquire then the necessary tool to be use and finally what are the techniques require to implement the knowledge we gained.

From the presentation, information gained from the internet is the method on how to search on PM and Web Conferencing Tools. When we visit the website of the tools, we managed to get futher knowledge on both tools. We selected 5 good tools and justify why we choose 2 best tools. And we share the knowledge we acquire to all via presentation and upload to our blog.

Monday, October 18, 2010

Topic 1: Understanding Knowledge Management

Definition of KM is a systematic processes by which knowledge is created, captured, shared and leveraged.

Knowldege adalah daripada data iaitu fakta yang diperoleh dan diinterpertasikan sebagai maklumat.

Contohnya Lampu Trafik adalah Merah, Kuning dan Hijau. Apabila kita mendapat data berkenaan, warna-warna tersebut akan diinterpertasikan seperti berikut Merah - Berhenti, Kuning - Bersedia untuk Berhenti dan Hijau - Teruskan Perjalanan. Kowledge pula adalah maklumat yang diterima yang akan digunakan untuk sesuatu tindakan.

Sesi Berkenalan

Ice breaking bersama peserta dan penceramah untuk beramah mesra dan berkongsi hobi serta strength masing-masing di tempat kerja.

Seramai 16 orang peserta yang terlibat dalam bengkel ini.

Penceramah bengkel adalah Encik Zakaria Deraman.

Hari Pertama Sesi Pagi

Hari pertama kami di Bengkel KM, INTAN Bukit Kiara bermula pada 18 Oktober 2010. Pendaftaran lewat dimulakan sebab kunci Bilik Siber 1 tak dapat dikesan. Akhirnya hampir jam 9am barulah semua peserta bengkel dapat membuat pendaftaran.